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A letterhead not only provides details about your business but also represents your business to others.Quality of the letterhead says a lot about you and your business. It is a very important branding and marketing tool which should not be ignored at any cost. It should be properly designed, and should contain all the relevant information of your business such as trade name, logo, office address and contact details etc.
Is there any legal format of a letterhead?
There is no legal format or design of a letterhead for any form of entity. However, there are certain legal provisions related to the letterhead of a company registered under the Companies Act, 2013. Details regarding letterhead of a company are envisaged under Section 12 of the Companies Act, 2013.
What details should be included in a letterhead?
If you have a company registered under the Companies Act, 2013, you should include following details in the letterhead of your company:
- Name of company
- Address of registered office of company
- Corporate Identification Number
- Telephone Number
- Fax number, if any
- Email id
- Website addresses.
These details should be included in all the letterheads, letters, notices and official publications of your company.
What details should be included in the letterhead if name of the company is changed?
If the company has changed its name during the last two years, it shall print both new name and old name in the letterhead of the company. All other details shall remain same. All other details in the letterhead should be updated and accurate all the time.
Is there any penalty for not complying with the legal rules related to a letterhead?
Yes, if any default is made in complying with the legal rules related to the letterhead, the company and every defaulting officer of the company shall be liable to a penalty of one thousand rupees (Rs. 1000) for every day during which the default continues but not exceeding one lakh rupees (Rs. 1,00,000).
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